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Reservation
Policies
RESERVATIONS
ARE REQUIRED
Reservations
and rates are secured only upon receipt of the full reservation deposit
along with the signed, completed reservation contract form.
Dates will be held temporarily by verbal agreement for 2
weeks.
If we have not received the appropriate deposit by that date, we
reserve the right to schedule another group.
We will attempt to contact you before “giving away” the date.
The reservation deposit is non-refundable.
DEPOSIT
MAY BE TRANSFERABLE
Your
deposit may be transferred to another group of similar size (or you may
invite another group to join yours) for an event on the scheduled date.
Deposits may also be transferred to another date within the year if
transfer is made four months prior to the event.
Twinlow Camp must approve all transfers.
The deposit is transferable only once.
FEE
SCHEDULE
Please
refer to the Fee Schedule attached to this contract package when you plan
your event. Note
minimums and due date requirements.
The total owed for your retreat is due upon your group’s
departure. Please
collect money due and issue one check payable to Twinlow Camp.
Groups wishing guaranteed exclusive use are required to reserve 80%
of the facility and include comparable deposit fees.
FINAL
GROUP NUMBERS
Please
provide the camp office with final group numbers for meal service and
other required services.
The final group number for meal count will be billed as a minimum
charge for meals regardless of last minute cancellations.
Any additional meals served will be charged.
We will make every effort to accommodate
additional number, however, we can only guarantee enough food to
serve the “Final Group Number.”
There must be a minimum of 20 people for meal service by the camp.
GROUPS
MUST PROVIDE
Groups
using Twinlow Camp must provide a Certificate of Insurance for at
least $1 Million in liability coverage that names Twinlow Camp as an
additional insured for the dates of this Agreement.
Groups must also provide a qualified and certified First Aid person
to be in attendance for the entire length of your stay.
Twinlow Camp provides all
guests with limited secondary accident insurance coverage through the
United Methodist Pacific Northwest Conference.
Forms will be provided when you arrive.
List all group members with full addresses.
Fees are included in our rates.
CHECK
IN & CHECK OUT TIMES
Check
in time is 4:00 PM on the scheduled day of arrival.
Groups must depart by 11:00 AM.
Early
arrivals and late departures may be pre-arranged.
CLEANING
Guest
groups are asked to help prepare the space for the next group coming in.
Please refer to the cleaning guidelines that are posted in each
building.
DAMAGE
Please
report damage immediately.
We will contact you should we notice damage after your group’s
departure.
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